How Troop 152 is Organized

The Boy Scout Program encourages Boys to learn and practice Leadership skills Every Boy Scout has the opportunity to participate in both shared and total Leadership situations Understanding the concepts of Leadership helps a Boy accept the Leadership role of others and guides him toward the citizenship aim of Scouting

The Scoutmaster

The Scoutmaster is the Adult Leader responsible for the image and Program of the Troop The Scoutmaster and his Assistant Scoutmaster's work directly with the Scouts The importance of the Scoutmaster's job is reflected in the fact that the quality of his guidance will affect every Youth and Adult involved in the Troop. The Scoutmaster can be male or female, but must be at least 21 years old.

The Scoutmaster is appointed by the Chartered Organization.

The Scoutmaster's duties include:

General

• Train and Guide Boy Leaders
• Use the Methods of Scouting to achieve the Aims of the Boy Scouts of America
• Work with other responsible Adults to bring Scouting to the Boys

Activities

• Conduct all activities under qualified Leadership, safe conditions and abide by the policies of the Boy Scouts of America and the Charter Organization
• Make it possible for each Scout to experience at least ten days and nights of Camping each year
• Participate in Council and District events

Guidance

• Conduct Scoutmaster Conferences for Rank Advancements
• Delegate responsibilities to other responsible Adults so the have a real part in Troop Activities
• Supervise Troop elections for Troop and Patrol Positions and the Order of the Arrow

Meetings

• Attends all Troop Meetings or, when necessary, arranges for a qualified Adult substitute
• Attends Troop Committee Meetings or be represented by the Committee Chair
• Attends periodic Parents' sessions to share the Program and encourage Parent participation and cooperation
• Meets regularly with the Patrol Leaders Council for coordination in planning Troop Activities
• Takes part in annual Membership campaign and Charter Review Meetings

The Assistant Scoutmaster

To fulfill their obligation to the Troop, the Scoutmaster, with the assistance of the Troop Committee, recruits Assistant Scoutmaster's to help operate the Troop.

Each Assistant Scoutmaster is assigned specific Program duties and reports to the Scoutmaster They also provide the required Two-Deep Leadership standards set by the Boy Scouts of America, Youth Protection Guidelines.

An Assistant Scoutmaster may be can be male or female, but must be 18 years old, but at least one in each Troop should be 21 or older, so he or she can serve in the Scoutmaster absence.

The Troop Committee

The Troop Committee is the Troop's Board of Directors and supports the Troop Program. All registered Adults are members of the Troop Committee, however, the Scoutmaster and Assistant Scoutmasters are non-voting members. All other registered adults have a single vote.

All Adult Leaders must be approved by the Committee Chair and the Charter Organization Representative.

But you ask, "What does the Troop Committee do? The Troop Committee is responsible for:

• Carries out the policies and regulations of the Boy Scouts of America
• Ensures that quality Adult Leadership is recruited and trained
• Helps with the Friends of Scouting campaign
• In case the Scoutmaster is absent, ensure a qualified Assistant Scoutmaster is assigned
• Responsible for finances, adequate funds, and disbursements in line with the approved budget plan
• Obtains, maintains, and properly cares for Troop equipment and property
• Provides adequate Camping and Outdoor Program (minimum 10 days and nights per year)
• Provides adequate Meeting Facilities
• Provides for the special needs and assistance some Scouts may require
• Serve on Boards of Review
• Supports Leaders in carrying out the program
• Support the Scoutmaster in working with individual boys and problems that may affect the overall Troop Program

The Charter Organization Representative

The Chartered Organization Representative is the direct contact between the Troop and the Chartered Organization. This individual is also the Charter Organization's contact with the District Committee and the Local Council. The Chartered Organization Representative may become a Member of the District Committee and is a voting member of the Council.

The Charter Organization Representative duties include:

• Cultivate Organization Leaders
• Cultivate resources to support the Organization
• Emphasize advancement and recognition
• Encourage outdoor program activities
• Encourage recognition of Leaders
• Encourage the Troop Committee to hold meetings
• Encourage Troop Leaders and Committee Members to take training
• Help select the right Leadership for the Troop
• Help with the charter renewal
• Promote the recruiting of new members
• Promote well-planned Troop programs
• Represent the Organization at the Council level
• See that boys transition from Troop to Troop
• Serve as a liaison between the Troops and the Organization
• Suggest Good Turns for the Organization
• Use approved Troop finance policies
• Utilize District and Council help and promote the use of District and Council personnel and materials

The Troop Committee Chair

The Troop Committee Chair is selected by the Charter Organization Representative to organize the Troop Committee. Serves at the satisfaction of the Charter Organization Representative and Troop Committee.

The Troop Committee Chair's duties include:

• Arrange for charter review/re-chartering annually
• Attend training courses
• Be familiar with Local and National BSA policies
• Be responsible for the Troop insurance Program
• Call, preside at, promote attendance at monthly and special Troop Committee Meetings
• Ensure Troop representation at District Roundtables
• Maintain a close relationship with the Chartered Organization
• Organize the Committee and assures all functions are delegated, coordinated and completed
• Work closely with the Scoutmaster to prepare the Committee Meeting agenda

Secretary

The Secretary is responsible for keeping minutes of Troop Committee meetings and to handle Troop correspondence. Appointed by the Committee Chair and serves at the satisfaction of the Troop Committee.

Treasurer

The Troop Treasurer maintains all Troop finances, collects dues and fees, and pays Troop bills. Appointed by the Committee Chair and serves at the satisfaction of the Troop Committee.

Advancement Coordinator

The Advancement Coordinator maintains Troop advancement records and promotes rank advancement. Appointed by the Committee Chair and serves at the satisfaction of the Troop Committee.

Chaplin

Promote the pursuit of the 12^th point of the Scout Law "A Scout is Reverent". Appointed by the Committee Chair and serves at the satisfaction of the Troop Committee.

Database Coordinator

Maintain database of Troop members address, phone, email, training, medical forms, vehicle list, and related documents. Appointed by the Committee Chair and serves at the satisfaction of the Troop Committee.

Eagle Advisor

Acts as a resource for Life Scouts preparing to work on the Eagle Rank. Appointed by the Committee Chair and Scoutmaster and serves at the satisfaction of the Troop Committee. This can be an Assistant Scoutmaster or a Troop Committee Member.

Equipment Coordinator/Quartermaster Advisor

Responsible for procurement and maintenance of Troop equipment. Appointed by the Committee Chair and serves at the satisfaction of the Scoutmaster and the Troop Committee.

Friends of Scouting Coordinator

Coordinate Friends of Scouting Presentation. Appointed by the Committee Chair and serves at the satisfaction of the Troop Committee.

Membership Coordinator

Works closely with Webelos Den Leaders and Cubmasters and encouraging Webelos Scouts to make the transition into Boy Scouts. Appointed by the Committee Chair and serve to the satisfaction  the Troop Committee.

Newsletter Coordinator

Publish a quarterly newsletter for each court of honor. Appointed by the Committee Chair and serves at the satisfaction of the Troop Committee.

Outdoor Activity Coordinator

Secures reservations for Troop activities/campouts, coordinates transportation, processes Tour Permits and necessary paperwork required to conduct the Outdoor Program. Appointed by the Committee Chair and serves at the satisfaction of the Scoutmaster and the Troop Committee.

Scouting for Food Coordinator

Coordinates the Troops participation in the annual Scouting For Food Drive. Appointed by the Committee Chair and serves at the satisfaction of the Troop Committee.

Service Project Coordinator

Coordinate and promotes Troop Service Projects. Appointed by the Committee Chair and serves at the satisfaction of the Troop Committee.

Training Coordinator

Ensure Training opportunities are available, maintain training records and materials, and is responsible for BSA Youth Protection training. The goal of the Troop Training Coordinator is to have 100 percent of the Adult Leadership trained in their positions of responsibilities. Appointed by the Committee Chair and serves at the satisfaction of the  Scoutmaster and the Troop Committee.

Youth Protection Coordinator

Ensure that Troop follows youth protection guidelines. Appointed by the Committee Chair and serves at the satisfaction of the Troop Committee.

Merit Badge Advisors

Merit Badge Advisor are subject matter experts for the Merit Badges they counsel either through vocation or hobby.

The Patrol Leaders Council

The Patrol Leaders Council, not the Adult Leaders, is responsible for planning and conducting the Troop Activities. The Patrol Leaders' Council is composed of these voting Members: Senior Patrol Leader, Senior Assistant Senior Patrol Leader, Patrol Leader, Patrol Leaders, Junior Assistant Scoutmaster, Troop Guide and Troop Instructor.

The Troops Activities are selected and planned at the annual Program Planning Conference. The Troops yearly plan is then submitted to the Troop Committee for approval. The Troop Committee either approves the plan or makes alternative suggestions for the Patrol Leaders Council to consider.

At its monthly meetings, the Patrol Leaders Council organizes and assigns activity responsibilities for the weekly Troop Meetings, Campouts and Activities.

The Troop Committee interacts with the Patrol Leaders' Council through the Scoutmaster and Troop Committee Chair.

The Troop's Youth Leaders

The Troop is run by its Boy Leaders, with the guidance of the Scoutmaster and his Assistants. They plan the Program, conduct Troop Meetings, and provide Leadership among their peers.

The Senior Patrol Leader is the top Junior Leader in the Troop. He leads the Patrol Leaders' Council and, in consultation with the Scoutmaster, appoints other Junior Leaders and assigns specific responsibilities as needed.

The Assistant Senior Patrol Leader fills in for Senior Patrol Leader in his absence He is also responsible for training and giving direction to the Troop Guide, Historian, Librarian, Instructor, Quartermaster and Scribe.

The Patrol Leader gives leadership to Members of his Patrol and represents them on the Patrol Leaders' Council.

The Assistant Patrol Leader fills in for the Patrol Leader in his absence.

The Junior Assistant Scoutmaster is an Eagle Scout, 16 years or older who supervises and supports other Boy Leaders as assigned.

The Troop Guide Advisor and Guide to the new Scout Patrol.

The Troop Historian collects and maintains Troop memorabilia and information on former Troop Members.

The Troop Instructor teaches one or more advancement skills to Troop Members.

The Troop Librarian keeps Troop books, pamphlets, magazines, audiovisuals, and Merit Badge Counselor list available for use by Troop Members.

The Troop Quartermaster responsible for Troop supplies and equipment.

The Troop Scribe the Troop Secretary.

The Chaplains Aide assists in Troop Religious services and promotes Religious Emblems Program.

The Den Chief works with a Cub Scout Pack as a guide.

The OA Representative serves between the local OA Lodge or Chapter and the Troop.